In-Year Admissions

If you would like to apply for a place at our school for your child, in-year during the academic year 2017 to 2018,  please complete the paperwork below and return this to us as soon as possible, along with a copy of your child’s baptism certificate.  Your child’s name will then be placed on our in-year waiting list and you will be contacted should a place arise.

  1. Supplementary Information Form (SIF)
    download PDF document here   download WORD document here
  2. St Mary’s Parish Boundary Map
    click here

Admissions Criteria 2017-2018

As a Catholic school, we aim to provide a Catholic education for all our pupils. At a Catholic school, Catholic doctrine and practice permeate every aspect of the school’s activity. It is essential that the Catholic character of the school’s education is fully supported by all families in the school. All applicants are therefore expected to give their full, unreserved and positive support for the aims and ethos of the school.

The Governors of St Joseph’s School control the admission of pupils to the school.  Each year the Published Admission Number (PAN) of 30 places are available in the Reception Year for those whose fifth birthdays fall between the 1st September 2017 and the 31st August 2018.

Accessing and Completing Application Forms

For those applying under criteria 2-4 and 6-8, a Certificate of Catholic Practice is required; the Certificate of Catholic Practice is available from your local Parish Priest. For those applying under criteria 2-4 and 6-8, an SIF will need to be completed.

The Supplementary Information Form (SIF) is obtainable as a pdf or word document from the links above. Alternatively, you can collect them from the school office.

All Catholic applicants must be supported by a Certificate of Catholic Practice.

Over-Subscription Criteria

By agreement with the Westminster Diocesan Education Service and the Royal Borough of Kensington and Chelsea, where there are more applications than the number of places available, the Governors will offer places according to the following order of priority:

  1. Catholic “Looked After” children and Catholic children who have been adopted (or made subject to child arrangement orders or special guardianship orders) immediately following having been looked after.
  2. Catholic children with a Certificate of Catholic Practice from families whose parents/carers are resident in the Catholic Parish of St Mary’s Chelsea. The Parish map is available from the link above.
  3. Catholic children with a Certificate of Catholic Practice from families not resident in the Catholic Parish of St Mary’s Chelsea but who are resident in the Catholic deanery of Kensington and Chelsea.
  4. Other Catholic children with a Certificate of Catholic Practice.
  5. Other “Looked After” children and children who have been adopted (or made subject to child arrangement orders or special guardianship orders) immediately following having been looked after.
  6. Baptised members of the Russian and Eastern Orthodox Communities
  7. Children from families who are members of another Christian denomination and whose application is supported by a letter from a Priest, Minister or Church Leader, confirming membership of a faith community.
  8. Children of other Christian traditions.
  9. All other applications.

The Governors will give top priority to an application within a category where compelling evidence is provided at the time of application of an exceptional social, medical or pastoral need of the child which can only be met at this school, as opposed to any other.  Written evidence will be required from an appropriate professional such as a priest, doctor or social worker.

In prioritising applications in each of the above over-subscription criteria, first priority will be given to children who will have a brother or sister attending St Joseph’s at the proposed date of admission.

Multiple Applications

Governors will take the opportunity to admit twins/triplets and siblings applying for the same academic year, where one child has been offered a place and the other(s) has not.  This will most commonly mean admitting a second twin and going over the infant class size limit.

Children of Staff

Priority will be given to children of staff, where the staff member has been employed on a permanent basis for at least two years at the time of application. Catholic children with a Certificate of Catholic Practice will be given priority after criterion 1 and all others after criterion 5.

Tie Break 

Where the offer of places to all the applicants in any of the sub-categories listed above would still lead to over-subscription, the places up to the admission number will be offered to those living nearest to the school.  Distances will be measured from the centre point (address point) of the applicant’s address to the main entrance of the school using the safest shortest reasonable walking distance using the Royal Borough of Kensington and Chelsea’s measuring system.  Home address is defined as where the child lives for 50% or more of the school week.

In the past two years, Governors have been unable to admit any child beyond criterion 4.

Reception Year Deferred Entry

Applicants may defer entry to school up until statutory school age i.e. the first day of term following the child’s fifth birthday.  Application is made in the usual way and then the deferral is requested.  The place will then be held until the first day of the spring or summer term as applicable.  Applicants may also request that their child attend part-time until statutory school age is reached.  Entry may not be deferred beyond statutory school age or beyond the year of application.  Applicants whose children have birthdays in the summer term should be aware that, they can only defer until the 1st April 2018.

Summer Born Children

If a parent wishes his/her summer born child to start school in Reception in the September following his/her 5th birthday i.e. a child born between 1st April – 31st August being admitted to Reception at 5 years of age, they should make the school aware of this by writing a letter to the Chair of Governors at the time of application. Parents must then submit an application in the normal way. This application will be treated in the same way as all other applications and there is no guarantee that an offer will be made. 

Children Educated Outside Their Chronological Age Group  (except summer born applications for Reception)

Parents may apply for their child to be educated outside his/her chronological age group i.e. a year behind or a year ahead. Application should be made to the Chair of Governors at the time of application and any supporting evidence should be submitted at the same time. Governors will consider each case on its own merits and permission will only be given in exceptional circumstances.

In-Year Admissions

Applications for in-year admissions are made directly to the school. If a place is available and there is no waiting list the child will be admitted. If there is a waiting list, then applications will be ranked by the Governing Body in accordance with the over-subscription criteria. If a place cannot be offered at this time then you may ask us for the reasons and you will be informed of your right of appeal. You will be offered the opportunity of being placed on a waiting list. This waiting list will be maintained by the Governing Body in the order of the over-subscription criteria and not in the order in which the applications are received. When a place becomes available the Governing Body will re-rank the list and make an offer to the person at the top of the list. The local authority will be informed of the offer as soon as it has been accepted.

Appeals Procedure

Parents who are not offered a place for their child are entitled to appeal to an independent appeals panel.  Parents wishing to appeal should do so in writing via the school.  Appeal forms can be obtained from the school.  All completed forms must be sent to the Chair of Governors by 26th May 2017.

Waiting List

Governors will establish a waiting list for those who are unsuccessful.  Names on the list will be given the same priority as per the over-subscription criteria.  Names will remain on the waiting list unless parents request that their child’s name be removed.

Pupils with an Education Health and Care Plans (EHC plan)

The admission of pupils with an EHC plan is dealt with by a completely separate procedure.  This procedure is integral to the making and maintaining of EHCs by the pupil’s home local authority.  Details of this separate procedure are set out in the Special Educational Needs Code of Practice 2015. Children with this school named in their EHC Plan will be admitted.

Change of Details

If any of the details on either of your forms changes between the date of application and the receipt of the letter of offer or refusal you must inform the school and the local authority immediately.  If misleading information is given or allowed to remain on either of your forms, the Governing Body reserves the right to withdraw the place even if the child has already started at the school.

Notes (these notes form part of the oversubscription criteria)

‘Certificate of Catholic Practice’ means a certificate given by the family’s parish priest (or the priest in charge of the church where the family practices) in the form laid down by the Bishops’ Conference of England and Wales.

‘Resident’ a child is deemed to be resident at a particular address when he/she resides there for more than 50% of the school week.

‘Parent’ means the adult or adults with legal responsibility for the child.

Sibling’ means brothers and sisters, step brothers and sisters, half brothers and sisters or adopted brothers and sisters.

‘Looked after child’ has the same meaning as in section 22 of the Children Act 1989, and means any child in the care of a local authority or provided with accommodation by t hem (e.g. children with foster parents).

‘Adopted’.  An adopted child is any child who has been formally adopted and whose parent/guardian can give proof of adoption.

Child Arrangements Order’ means an order under the terms of the Children Act 1989 s.8 which defines it as an order settling the arrangements to be made as to the person with whom the child is to live.

‘Special Guardianship Order’ means an order under the terms of the Children Act 1989 s.14A which defines it as an order appointing one or more individuals to be a child’s special guardian(s).

Catholic’ means a member of a Church in full communion with the See of Rome. This includes the Eastern Catholic Churches. This will normally be evidenced by a certificate of baptism in a Catholic Church or a certificate of reception into the full communion of the Catholic Church.  For the purposes of this policy, it includes a looked after child who is part of a Catholic family where a priest’s reference demonstrates that the child would have been baptised or received if it were not for their status as a looked after child (e.g. a looked after child in the process of adoption by a Catholic family).

‘Christian’ for the purposes of this policy, means a member of one of the Churches affiliated to ‘Churches Together in Britain and Ireland’.