Reception Admissions

At St Joseph’s Catholic Primary School, we host two Open Days for Reception in the Autumn term for prospective parents and carers of children who wish to apply to our school.  On these Open Days, parents and carers will be given a tour of our school by pupils to see classes in action and have an opportunity to speak to senior leadership staff and current parents.  Outside of these Open Days, please feel free to telephone the school office to arrange a visit to our school.

If you would like to apply for your child to attend our school, please read through our Admissions Criteria for the relevant year in which you are applying for a place for your child and complete the relevant Supplementary Application Form (SIF) applicable to your child’s admission – see links below.  Completed forms can then be handed in to the School Office, together with your child’s proof of birth, baptism certificate and priest’s reference. Application forms without accompanying documentation i.e. proof of birth, baptism certificate and priest’s reference, will not be considered.  Please ensure that all paperwork is in order prior to handing these in to the School Office. 

Admissions Documents 2019-20

Admissions Policy 2019-20 download PDF document here 

Supplementary Information Form (SIF) download PDF document here   download WORD document here

St Mary’s Parish Boundary Map – download PDF document here

Admissions Criteria 2018-2019

As a Catholic school, we aim to provide a Catholic education for all our pupils. At a Catholic school, Catholic doctrine and practice permeate every aspect of the school’s activity. It is essential that the Catholic character of the school’s education is fully supported by all families in the school. All applicants are therefore expected to give their full, unreserved and positive support for the aims and ethos of the school.

The Governors of St Joseph’s School control the admission of pupils to the school.  Each year the Published Admission Number (PAN) of 30 places are available in the Reception Year for those whose fifth birthdays fall between the 1st September 2018 and the 31st August 2019.

Accessing and Completing Application Forms

For those applying under criteria 3, 4 & 5 a Certificate of Catholic Practice (CCP) is required; the Certificate of Catholic Practice should be obtained from the Priest in the Parish where you worship and returned to the school with the Supplementary Information Form (SIF) and baptismal certificate.

For those applying under criteria 2-6 and 8-10, an SIF will need to be completed.

If you do not complete both the CAF and the SIF (see Application Procedures and Timetable below) and return them by the closing date, the governing body may be unable to consider your application until all other applications have been considered and it is very unlikely that your child will get a place at the school.  The SIF is obtainable from the school and from the Local Authority offices and from the school website and the Local Authority website (links).

Nursery Children

Parents of children currently attending the school’s nursery should be aware that there is no automatic progression to the reception class and that a full application must be made.

Over-Subscription Criteria

By agreement with the Westminster Diocesan Education Service and the Royal Borough of Kensington and Chelsea, where there are more applications than the number of places available, the Governors will offer places according to the following order of priority:

  1. Catholic “Looked After” children and Catholic children who have been adopted (or made subject to child arrangement orders or special guardianship orders) immediately following having been looked after.
  2. Baptised Catholic children with a sibling at the school who will still be in attendance in September 2018.
  3. Baptised Catholic children with a Certificate of Catholic Practice from families whose parents/carers are resident in the Catholic Parish of St Mary’s Chelsea. The Parish map is available from the link above.
  4. Baptised Catholic children with a Certificate of Catholic Practice from families not resident in the Catholic Parish of St Mary’s Chelsea but who are resident in the Catholic deanery of Kensington and Chelsea.
  5. Other baptised Catholic children with a Certificate of Catholic Practice.
  6. Other baptised Catholic children.
  7. Other “Looked After” children and children who have been adopted (or made subject to child arrangement orders or special guardianship orders) immediately following having been looked after.
  8. Baptised members of the Russian and Eastern Orthodox Communities
  9. Children from families who are members of another Christian denomination and whose application is supported by a letter from a Priest, Minister or Church Leader, confirming membership of a faith community.
  10. Children of other Christian traditions.
  11. All other applications.

The Governors will give top priority to an application within a category where compelling evidence is provided at the time of application of an exceptional social, medical or pastoral need of the child which can only be met at this school, as opposed to any other.  Written evidence will be required from an appropriate professional such as a priest, doctor or social worker.

In prioritising applications in each of the above oversubscription criteria, first priority will be given to children who will have a brother or sister attending St Joseph’s at the proposed date of admission.

Multiple Applications

Governors will take the opportunity to admit twins/triplets and siblings applying for the same academic year, where one child has been offered a place and the other(s) has not.  This will most commonly mean admitting a second twin and going over the infant class size limit.

Children of Staff

Priority will be given to children of staff, where the staff member has been employed on a permanent basis for at least two years at the time of application: Catholic children with a Certificate of Catholic Practice will be given priority immediately after criterion 1; Catholic children without a CCP will be given priority immediately after criterion 5; Non-Catholic children will be given priority immediately after criterion 7.

Tie Break

Where the offer of places to all the applicants in any of the sub-categories listed above would still lead to oversubscription, the places up to the admission number will be offered to those living nearest to the school. Nearness to the school will be calculated using a straight line (as the crow flies) measurement from the child’s home ‘address point’ determined by Ordnance Survey Data to the centre of the school grounds as determined by RBKC using its computerised measuring system. The child living closest to the school will receive the highest priority. Accessibility by car or public transport will be disregarded. If applicants share the same address point (for example, those who live in the same block of flats or shared house) priority will be given to those who live closest to the ground floor and then by ascending flat number order. Routes will be measured to four decimal places (if necessary). If, in the unlikely event that two or more applicants live at exactly the same distance from the school; the offer of a place will be decided by random allocation. Home address is defined as where the child lives for 50% or more of the school week.

In the past three years, Governors have been unable to admit any child beyond criterion 4.

Reception Year Deferred Entry

Applicants may defer entry to school up until statutory school age i.e. the first day of term following the child’s fifth birthday.  Application is made in the usual way and then the deferral is requested.  The place will then be held until the first day of the spring or summer term as applicable.  Entry may not be deferred beyond statutory school age or beyond the year of application. Applicants whose children have birthdays in the summer term should be aware that, they can only defer until the 1st April 2019.

Part-time Attendance

Applicants may also request that their child attend part-time until statutory school age is reached.

Summer Born Children

If a parent wishes his/her summer born child to start school in Reception in the September following his/her 5th birthday i.e. a child born between 1st April – 31st August being admitted to Reception at 5 years of age, they should make the school aware of this by writing a letter to the Chair of Governors at the time of application. Parents must then submit an application in the normal way. This application will be treated in the same way as all other applications and there is no guarantee that an offer will be made.

Children Educated Outside Their Chronological Age Group (Except Summer Born Applications for Reception)

Parents may apply for their child to be educated outside his/her chronological age group i.e. a year behind or a year ahead. Application should be made to the Chair of Governors at the time of application and any supporting evidence should be submitted at the same time. Governors will consider each case on its own merits and permission will only be given in exceptional circumstances.

Application Procedures and Timetable

Reception Admissions:

To apply for a reception place at this school, parents are asked to complete and return two separate forms by the published date (Monday, 15th January 2018) in order to make a full application:

  1. A Common Application Form (CAF) must be completed for the application to be valid and this must be obtained from the Home Local Authority (borough of residence). Proof of address will be checked and validated by the Home Local Authority for all applications for a place in the Reception Class. Residents of the Royal Borough of Kensington and Chelsea will be able to obtain the Common Application Form from the school or the Town Hall. Applications can also be submitted online from 1st September 2017 at:
    Offers of places will be sent to parents on or around Monday, 16th April 2018.
  2. You are also asked to complete the School’s Supplementary Information Form (Application Form for Admission which is attached) and
    Certificate of Catholic Practice (for those applying under criteria 3-5)
    and return it/them to the School Administrative Officer, School Office, St Joseph’s RC Primary School, Cadogan Street, London SW3 2QT. In all cases a proof of date of birth will be required.
  3. If you do not complete both forms described above and return them by the closing date, the Governing Body will be unable to consider your application fully and it is very unlikely that your child will be offered a place. Applications received after Monday, 15th January 2018 will be dealt with after initial offers have been made.

You will be advised of the outcome of your application, initially by a letter from your home LA on our behalf.

In-Year Admissions:

Applications for In-Year admissions are made directly to the school. If a place is available and there is no waiting list the child will be admitted. If there is a waiting list, then applications will be ranked by the Governing Body in accordance with the oversubscription criteria. If a place cannot be offered at this time then you may ask us for the reasons and you will be informed of your right of appeal. You will be offered the opportunity of being placed on a waiting list. This waiting list will be maintained by the Governing Body in the order of the oversubscription criteria and not in the order in which the applications are received. When a place becomes available the Governing Body will re-rank the list and make an offer to the person at the top of the list. The local authority will be informed of the offer as soon as it has been accepted.

School Visits and Open Days

Visits from prospective parents are of course always welcome and may be arranged by telephoning the school.  Open days are also arranged in the autumn term. However, a visit to the school plays no part in the admissions process.

Appeals Procedure

Parents who are not offered a place for their child are entitled to appeal to an independent appeals panel.  Parents wishing to appeal should do so in writing via the school.  Appeal forms can be obtained from the school.  All completed forms must be sent to the Chair of Governors by 25th May 2018.

Waiting List

Governors will establish a waiting list for those who are unsuccessful.  Names on the list will be given the same priority as per the over-subscription criteria.  Names will remain on the waiting list unless parents request that their child’s name be removed.

Pupils with an Education Health and Care Plans (EHC plan) 

The admission of pupils with an EHC plan is dealt with by a completely separate procedure.  This procedure is integral to the making and maintaining of EHCs by the pupil’s home local authority.  Details of this separate procedure are set out in the Special Educational Needs Code of Practice 2015. Children with this school named in their EHC Plan will be admitted.

Change of Details

If any of the details on either of your forms changes between the date of application and the receipt of the letter of offer or refusal you must inform the school and the local authority immediately.  If misleading information is given or allowed to remain on either of your forms, the Governing Body reserves the right to withdraw the place even if the child has already started at the school.

Notes (these notes form part of the over-subscription criteria)

‘Certificate of Catholic Practice’ means a certificate issued by the family’s parish priest (or the priest in charge of the church where the family attends Mass) in the form laid down by the Bishops’ Conference of England and Wales. It will be issued if the priest is satisfied that at least one Catholic parent or carer (along with the child, if he or she is over seven years old) have (except when it was impossible to do so) attended Mass on Sundays and holy days of obligation for at least five years (or, in the case of the child, since the age of seven, if shorter). It will also be issued when the practice has been continuous since being received into the Church if that occurred less than five years ago. It is expected that most Certificates will be issued on the basis of attendance. A Certificate may also be issued by the priest when attendance is interrupted by exceptional circumstances which excuse from the obligation to attend on that occasion or occasions. Further details of these circumstances can be found in the guidance issued to priests

‘Resident’ a child is deemed to be resident at a particular address when he/she resides there for more than 50% of the school week.

‘Parent’ means the adult or adults with legal responsibility for the child.

Sibling’ means brothers and sisters, step brothers and sisters, half brothers and sisters or adopted brothers and sisters.

Looked after child’ has the same meaning as in section 22 of the Children Act 1989, and means any child in the care of a local authority or provided with accommodation by t hem (e.g. children with foster parents).

‘Adopted’.  An adopted child is any child who has been formally adopted and whose parent/guardian can give proof of adoption.

Child Arrangements Order’ means an order under the terms of the Children Act 1989 s.8 which defines it as an order settling the arrangements to be made as to the person with whom the child is to live.

‘Special Guardianship Order’ means an order under the terms of the Children Act 1989 s.14A which defines it as an order appointing one or more individuals to be a child’s special guardian(s).

Catholic’ means a member of a Church in full communion with the See of Rome. This includes the Eastern Catholic Churches. This will normally be evidenced by a certificate of baptism in a Catholic Church or a certificate of reception into the full communion of the Catholic Church.  For the purposes of this policy, it includes a looked after child who is part of a Catholic family where evidence from the parish priest demonstrates that the child would have been baptised or received if it were not for their status as a looked after child (e.g. a looked after child in the process of adoption by a Catholic family).

‘Children of other Christian denomination’ means children who belong to other churches and ecclesial communities which, acknowledging God’s revelation in Christ, confess the Lord Jesus Christ as God and Saviour according to the Scriptures, and, in obedience to God’s will and in the power of the Holy Spirit commit themselves: to seek a deepening of their communion with Christ and with one another in the Church, which is his body; and to fulfil their mission to proclaim the Gospel by common witness and service in the world to the glory of the one God, Father, Son and Holy Spirit. An ecclesial community which on principle has no credal statements in its tradition, is included if it manifests faith in Christ as witnessed to in the Scriptures and is committed to working in the spirit of the above.

All members of Churches Together in England and of CYTÛN are deemed to be included in the above definition, as are all other churches and ecclesial communities that are in membership of any local Churches Together Group (by whatever title) on the above basis.